Smart Spend Management & Strategic Sourcing
Cahoot Source is the "Economical Command" of the League. For a high-performance organization, every expenditure is a strategic decision. Procure is an all-in-one, intuitive spend management ecosystem designed to transform your procurement process from a cost center into a strategic advantage.
By unifying vendor management, purchase workflows, and inventory tracking, Cahoot Source provides absolute visibility and control over your financial outflow. In the League, we don't just spend; we invest with precision.
The Fiscal Directive
"Visibility is the first step toward velocity."
Procure ensures that every resource is accounted for, every vendor is vetted, and every transaction is optimized for the mission.
The Pillars of Tactical Procurement
Strategic Vendor & Auction Management
Commanding the Supply Frontier
We ensure you are partnered with the most reliable and cost-effective allies in the market.
- Centralized Vendor Intelligence: A secure vault for vendor certifications, performance history, and communication logs.
- Dynamic Online Auctions: Conduct reverse auctions to drive competitive pricing and achieve optimal cost savings in real-time.
- Tender Management: Side-by-side bid comparison tools that empower your leadership to make informed, data-driven decisions.
Automated Purchase & Contract Lifecycle
Precision in the Procure-to-Pay Workflow
Eliminating manual bottlenecks and ensuring total policy compliance.
- Configurable Approval Workflows: Multi-level, rule-based approvals for purchase requisitions and orders to prevent "Maverick Buying."
- Contract Repository: Manage the entire lifecycle of contracts with automated alerts for renewals and key milestones.
- Budget Integration: Real-time visibility into budget consumption at the point of request, not after the spend has occurred.
Dispatch & Inventory Intelligence
Logistics with Absolute Accuracy
Ensuring your physical assets are exactly where they need to be, when they need to be there.
- Real-Time Inventory Tracking: Maintaining perfect stock levels to prevent "Dry Runs" or wasteful overstocking.
- Automated Dispatch: Efficiently managing outgoing shipments with integrated tracking and digital dispatch notes.
- Quality Inspection (GRN): Recording incoming goods with integrated quality checks that automatically update your inventory records.
Financial Integrity & Invoice Matching
The Zero-Error Payment Protocol
Ensuring that what you pay for is exactly what you received.
- Two/Three-Way Matching: Automatically verifying purchase orders and receiving documents against invoices before payment.
- Seamless Accounting Integration: Native connectivity with Cahoot Ledger and major ERPs like Tally and SAP.
- Spend Analytics Dashboard: High-level MIS reporting to identify cost-saving opportunities and emerging financial risks.
The Procure Workflow: The Cycle of Efficiency
- Requisition A digital request is created and automatically routed through the defined "League Approval" path.
- Sourcing The system identifies approved vendors or initiates an auction to secure the best market rate.
- Procurement A Purchase Order (PO) is generated and dispatched to the vendor instantly.
- Verification Goods are received and inspected, triggering the automatic matching of the invoice.
- Settlement Accurate payments are remitted, and the spend data is logged into the Cahoot Ledger for audit readiness.
Designed specifically to handle the complexity of expanding enterprises without the "Enterprise" price tag.
Procure flows natively into Cahoot Synergy for asset allocation and Cahoot DocMan for contract storage.
Organizations leveraging the Procure protocol typically see an immediate 5% to 20% reduction in procurement costs.